SAPA

Stour & Avon
Photographic Association


SAPA CONSTITUTION

 

1.  The Association shall be known as the Stour and Avon Photographic Association or SAPA. 

2.  The objects of the Association shall be to promote co-operation between Member Clubs and to further the interests of photography through the mutual contribution of effort and inter-club activities. 

3.  Any Photographic Club, situated generally within the area of the Stour and Avon rivers shall be eligible for membership, subject to the approval of the Association. 

4.  The Officers of the Association shall consist of a Chairman, Vice Chairman, Treasurer, Secretary, and Competition Secretary, to be elected by a majority vote at an Annual General Meeting. All officers are eligible for re-election each year with the exception of the Chairman who shall not serve for more than two years consecutively. 

5.  The affairs of the Association shall be conducted by the Officers and a committee consisting of representatives, one appointed by each Member Club. Such representatives shall preferably be an Officer of the Club or at least a full committee member empowered to effect policies of the Club. At any Committee Meeting, AGM or Special Meeting there shall be one vote per Club represented. 

6.  The AGM shall be held in April each year. 

7.  The Secretary shall keep minutes and conduct the correspondence of the Association. The Competition Secretary shall coordinate the SAPA League and other Competitions and record these proceedings. The Treasurer shall keep the required books and accounts for each year ending 31st January. The accounts shall be audited by two voting members or an independent examiner appointed at a meeting prior to the AGM. These audited accounts shall be presented at the AGM. Authority for signing cheques shall be delegated by the Committee, to include the Treasurer and at least one other officer. 

8.  At committee meetings, AGM's and Special Meetings a minimum representation of 50% of the total paid-up Clubs within the Association including two officers shall form a quorum. 

9.  For a proposal or motion to become effective there must be a simple majority vote in favour. The annual membership subscription shall be fixed at the AGM each year and becomes payable forthwith. The membership of any Club whose subscription is outstanding by the end of the following December may be deemed to have lapsed. 

10.  A Special Meeting shall only be convened on a requisition signed by a least four Member Clubs. The Secretary shall be informed in writing of the proposals setting out the objects and giving at least 42 daysí notice. All Member Clubs shall be notified of the proposals at least 28 days before the proposed date of the meeting. 

11.  Alterations or amendments to the Constitution of the Association may only be agreed at an AGM or at a Special Meeting. Proposals affecting the Constitution shall be submitted in writing to the Secretary setting out the objects and giving at least 42 daysí notice. All Member Clubs shall be notified of the proposals at least 28 days in advance of the AGM or Special Meeting. 

12.  A Member Club may only be expelled or asked to resign from the Association at the decision of the Committee. The Committee can request a representative of a Member Club to appear before it, provided that where any accusation or charge is made, the Member Club shall be given full and reasonable opportunity to put forward a defence and bring witnesses at a specially convened meeting of the Committee. Any Member Club expelled or asked to resign shall have the right of appeal to a special general meeting called for this purpose. The proceedings of these special committee meetings and special general meetings shall be treated as privileged and confidential.

13.  Membership of the Association implies the acceptance of the Constitution and Rules. 

14.  Rules governing all Association proceedings and competitions shall be approved by the Committee. 

15.  On all matters not covered by the Constitution the decision of the Committee shall be final.